Destination Prescott & Russell
Last Updated: February 11, 2026

1. PURPOSE

This Privacy Policy aims to inform users of the Destination Prescott & Russell website about how their personal information is collected, used, protected and disclosed.

Personal information refers to any information that can identify an individual, directly or indirectly.

We are committed to protecting personal information in accordance with applicable Canadian laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

2. PERSONAL INFORMATION COLLECTED

We may collect the following information:

• First and last name
• Email address
• Phone number
• Business name
• Business-related information
• Resume (as part of a job application)
• Any other information voluntarily submitted through our forms

3. WHEN WE COLLECT INFORMATION

We collect your information when you:

• Subscribe to our newsletter
• Submit your business for inclusion in our directory
• Submit a spontaneous job application
• Submit an event to the calendar
• Contact us through a form

4. USE OF INFORMATION

Personal information is used solely for the following purposes:

• Managing newsletter subscriptions
• Processing business listing requests
• Reviewing job applications
• Administering the events calendar
• Responding to inquiries
• Improving the website user experience
• We only use personal information for the purposes for which it was provided.

5. PUBLISHED BUSINESS INFORMATION

As part of our tourism directory or the “Add Your Business” section, certain submitted information may be made publicly available on our website.
This information may include:

• Business name
• Description
• Address
• Professional contact information
• Promotional photos
• Links to your digital platforms

By submitting your business information, you consent to the publication of this information for promotional and tourism-related purposes.

Private personal information (e.g., resumes, personal email addresses not intended for public display) will not be published.

6. NEWSLETTER AND ELECTRONIC COMMUNICATIONS

When you subscribe to our newsletter, you consent to receiving electronic communications from us.

In accordance with Canada’s Anti-Spam Legislation (CASL):

• You may unsubscribe at any time using the link provided in our emails
• Our communications clearly identify the sender
• We do not use misleading email addresses

7. DATA RETENTION

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, or to comply with applicable legal obligations.

Job applications may be retained for a reasonable period to consider future opportunities, unless the applicant requests otherwise.
Newsletter data is retained as long as the user remains subscribed.

8. RIGHT OF ACCESS AND CORRECTION

In accordance with applicable laws, you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Withdraw your consent to the use of your personal information, where applicable

To exercise these rights, please contact us using the information provided in the Contact section below.

9. PROTECTION OF PERSONAL INFORMATION

We implement reasonable security measures to protect personal information, including:

• Restricted access to authorized employees
• Secure hosting environments
• SSL encryption during data transmission
• Appropriate technical and administrative safeguards

10. COOKIES

Our website uses cookies to:

• Improve user experience
• Analyze website traffic
• Compile anonymous statistical data

You may adjust your browser settings to refuse cookies.

11. LINKS TO THIRD-PARTY WEBSITES

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites.

12. CONTACT

For any questions regarding this Privacy Policy or the management of your personal information:
Destination Prescott & Russell
info@destinationpr.ca
613-632-0918

13. PHOTOGRAPHS, VIDEOS AND IMAGE RIGHTS

Destination Prescott & Russell may use photographs and videos for promotional, tourism and institutional purposes, including on:

• Our website
• Our social media platforms
• Our newsletters
• Digital and print promotional materials

Voluntarily Submitted Content

When you submit photographs, videos or other visual content (e.g., through the business directory, event submission or forms), you declare that:

• You are the rights holder of the submitted content, or
• You have obtained the necessary permissions for its distribution

By submitting such content, you grant Destination Prescott & Russell a non-exclusive, royalty-free license to use it for promotional purposes related to showcasing the region.

Images Taken at Public Events

Photos and videos may be captured during public events or promotional activities organized or supported by Destination Prescott & Russell.

These images may be used for promotional purposes.

Any request to remove an image may be submitted to:
info@destinationprescottrussell.ca

We will process such requests within a reasonable timeframe.